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Email Archiving with Confidence

Email Archiving & Compliance

Through a technology partnership with Global Relay, we offer our customers an industry leading message archiving and compliance solution as part of our commitment to delivering best of breed professionally managed services. Whether communicating with suppliers, clients or employees, email and instant messaging (IM) have become principal business tools. Retention and management of these records is essential to protect your company's intellectual capital. Global Relay's Message Archiver provides secure, off-site message archiving and long-term storage with online access. An authentic copy of all incoming, internal and outgoing hosted exchange email & attachments, IM, e-fax, Bloomberg, Reuters, Blackberry and any imported legacy email, is captured, replicated and unified in the Message Archiver for rapid web-based search, retrieval & monitoring.

 

Enterprise Email Archiving provides secure off-site archiving and long-term storage for your business’s incoming, internal, and outgoing email and attachments. Users have access to intuitive and time-saving message search tools, giving them quick access to current and historical messages – even if the original has been deleted. Enterprise Email Archiving is also a fool-proof backup and disaster recovery solution, saving time and money for IT departments. Since it is a software-as-a-service (SaaS) solution, no software, programming or capital expenditures are required.

 

Compliance Archiving Overview

Corporate regulators have introduced stringent compliance archiving requirements regarding electronic communications in response to the explosive growth of email & instant messaging (IM) as principle business communication tools. Pay Per Cloud’s email archiving solution with Global Relay is specifically engineered to meet the compliance archiving monitoring, auditing, privacy and business continuity requirements for highly regulated industries including:

Financial Services

Pay Per Cloud and Global Relay provide robust compliance archiving and supervision solutions for the Financial Services industry, including:

Broker-Dealers / Exchange Members

  • SEC Rule 17a-4 (Core Compliance Archiving Rule)
  • NASD Rules 3110 & 3010, 2210, 2211, 2711
  • FINRA Rules 2310, 3130, 4370
  • FINRA Regulatory Notice 07-59 (Supervision Guidelines)
  • FINRA Regulatory Notice 10-06 (Guidance on Blogs and Social Networking Web Sites)

Investment Advisor

  • SEC Rule 204-2
  • SEC Rule 206(4)-7

Hedge Funds

  • SEC Rule 203(b)(3)-2

Investment Dealers (IIROC)

  • IDA By-law 29.7
  • UMIR Policy 7.1
  • IDA By-law 17.19 (BCP)
  • OSC 52-111

Futures & Transfer Agents

  • CFTC Rule 1.31
  • NFA Rule 2.9
  • SEC Regs. 17ad-6 & 17ad-7

 

Public & Global Companies

Pay Per Cloud and Global Relay provide a turnkey Compliance Archiving and Supervisory solution to enforce and monitor internal controls, provide audit trails, promote corporate governance and full disclosure, providing compliance with:

  • Sarbanes-Oxley Act (2002)
  • Graham-Leach Bliley Act (1999)
  • PIPA & PIPEDA (Canada)
  • USA Patriot Act (2001)
  • UK & European Data Protection Acts
  • Massachusetts Privacy Regulation 201 CMR 17.0
  • FSA Policy Statement 10/17 (Taping of Mobile Phones)

 

Health Care Organizations

Global Relay's Compliance Archiving solution preserves and confidentially secures the lifelong records of patient care and personal information under Health Insurance Portability and Accountability Act of 1996 (HIPAA).

FRCP

Email can be legally admissible as evidence in court. Our archiving technology enables you to rapidly produce evidentiary-quality email records with full audit trails on email and IM history. Pay Per Cloud/Global Relay's Compliance Archiving and eDiscovery solution encrypts and securely protects electronic data ensuring that privacy, confidentiality and non-disclosure obligations are upheld.

 

 

 

Features & Benefits

Records Management

  • Secure, centralized, off-site storage
  • Eliminates mailbox size limitations
  • Online access to current & historical messages
  • Rapid search & retrieval via full text indexing and search engine technology
  • Searches on messages, headers & attachments
  • Messages are serialized, time-date stamped
  • Can import legacy email to unified archive
  • Administrator-controlled access rights
  • Multi-lingual interface (Eng, Fr, Sp, Ger, Jap)

Compliance

  • Meets stringent compliance & audit rules (SEC, NASD, IDA, HIPAA, SOX, FRCP, privacy)
  • WORM back-up with write-verification ensures message integrity & authenticity
  • Unified online search, retrieval, monitoring & audit tools for policy enforcement
  • Advanced dual encryption to ensure privacy, confidentiality, and non-disclosure
  • Full audit trails & reports on email history

Disaster Recovery

  • Geographically isolated offsite backup
  • Acts as a permanent secondary mail system to send & receive email
  • One-Click Recovery to Outlook

Implementation

  • No software, hardware or programming required
  • Seamless implementation within hours
  • Exchange envelope journaling
  • Archive dictionary synchronization
  • Data stored outside reach of US Patriot Act

The Message Archiver automatically captures an indelible copy of every email, attachment, and instant message. It securely stores and organizes all messages in Global Relay's mirrored Data Centers. The simple web-based search and retrieval process provides rapid access to current and historical email records, even if the original has been deleted.

Access is easy through the Message Archiver's intuitive user interface. Using any secure web browser, rapid access is available anytime, anywhere to:

  • Employees, via an exclusive individual login, in order to obtain their email
  • Managers in order to review their assigned group's email
  • Business administrators, or other Authorized Users, to monitor company-wide email

Redundant Storage

  • National Security Association (NSA) level encryption (AES & RSA)
  • Real-time primary online RAID storage
  • Secondary (NOS) storage with dedicated WORM drives
  • Secure offsite storage with multi-Data Center replication
  • One-Click Recovery to Outlook
  • Complete lifecycle management with retention & disposal periods
  • Eliminate PST files and migrate existing data from inhouse solutions or Lotus Notes

Global Relay is the leading provider of hosted Message Archiving and Continuity Services, delivering affordable managed enterprise-class email & IM archiving and monitoring services to over 1000 customers worldwide. As the developer and operator of its technology, and Tier One Data Centers, Global Relay has provided hosted message archiving solutions since 1999 without a single incident of data loss. Global Relay ensures that messages are properly preserved, managed and protected on a daily basis, as well as in the event of a disruption or disaster. Global Relay specializes in messaging compliance solutions for public companies, financial and healthcare industries, and has a significant customer base and reseller network throughout the US, Canada, Europe and Asia. Visit www.globalrelay.com for more information about Global Relay.

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